Most of the time when we talk about collaboration and online collaborative spreadsheets, we always hear the word “online” in front of it. There are two different types of online collaborative spreadsheets, so let’s go through them briefly and see how you can benefit from each of them.
The first type of online collaborative spreadsheet is an instant messaging type of communication, where people are assigned specific files and task to another user. It does not matter whether the file or task is submitted as a note, email, or sent by the user to another computer. The process is the same – someone wants to access some files, and someone else wants to know where they are.
Online collaborative spreadsheet is the most primitive form of collaborative communication. It does not have the features that some companies would like to add to their services. For example, if you want to look up someone’s cell phone number, this is not possible with this type of spreadsheet. The features that are included are basically a list of contacts, or a name list of telephone numbers.
Most people don’t use these kinds of spreadsheets. These are limited in their scope, whereas the second type of online collaborative spreadsheet is a lot more powerful. This type of software enables you to do things like track shipments on Amazon.com, send an automatic email to your customers whenever they order, integrate an ERP application with your company’s data, or track time sheets or checklists in an electronic calendar system. You can also get permission from a client before giving them access to any of your company’s business data.
There are even many interactive computer programs that allow you to have chat rooms with other users, at all times. You can even make as much as twenty-five conversations with other users simultaneously. To top it off, these chat rooms provide great sources of information, for example, you can find out about how much product is going for in the market. Another great thing about this kind of software is that you can give it to people who aren’t comfortable using it, so that you can take over and give instructions if they become confused.
Although it may be difficult for you to find a business that uses this kind of software, it’s the best possible way to make sure that your employees have the information they need, and that their information is safe. If there’s a problem with anything that you’re sharing, there will be no problem, because everything is secured. This is what sets online collaborative spreadsheets apart from online web applications.
Having the data stored on your computer makes it impossible for anyone to hack into a person’s data. This way, you are guaranteed that no one can access the information that is on your computer.
You can also make use of an open source project like Microsoft’s Project Online Collaboration. This way, you don’t have to worry about the possibility of malicious attacks, and your information is safe. No company should work without this software, and it is definitely worth your while to buy a good one for your company.