I’m going to show you how to use a free-Inventory Excel Spreadsheet. This spreadsheet is similar to the inventory formula that you have been using in your reports. What makes this spreadsheet different is that it will act as your inventory tracking spreadsheet without costing you a dime. I’ll also show you how to import this data into QuickBooks and export it into a traditional inventory book.
The first thing you should do is go to Google and search for “free inventory spreadsheet”. You’ll be surprised at how many results come up. It’s easy to be overwhelmed by all the options. One of the best things to do is to choose a few spreadsheet options that are free and make sure they contain basic data and that you can import them into the spreadsheet software that you use on a regular basis. After you do this, you should be able to start using your free inventory spreadsheet as your inventory tracking spreadsheet.
The next step is to set up a report with the raw data that you downloaded from the website. The data are usually organized according to customer or product type so that you can quickly compare the inventory between two products. The report should include the following: current price, expected price, or total-ordered amount. The reports should include the current number of items in stock, quantity in the warehouse, and shipping information.
You should also include the invoice number for each of the products and then write down the difference between the invoice number and the actual product number. The invoice number should always be greater than or equal to the product number. If the inventory was returned, write down that data.
Once you have the spreadsheet filled out and formatted, you can use the Import/Export functionality to export your inventory information to QuickBooks so that you can see the inventory for each item right in front of you on the screen. Importing from Excel requires that you select a sheet and select Export To. This will bring up the Import/Export function. Enter the data, such as the inventory of each product and then click the Export button.
When the export is complete, you can then import the data into QuickBooks as per usual. When you import from Excel, you should import the whole row first, then import the data for each column. I normally import my inventory before importing any other data and then when I do import other data, I just import the second line of data into the Inventory module, as this is usually the row that has an inventory number.
Once you’ve imported the data, you will see a lot of data in your QuickBooks inventory book. You can then add product information such as current price, the price from the invoice, or the total quantity. For each of the product information, you will need to enter the product name, quantity, name, description, etc.
You can now use your own inventory spreadsheets as you would a real inventory book. Hopefully this has helped you get started on using a free-InventoryInventory Excel Spreadsheet to automate your inventory tracking.