The importance of keeping the right home health care invoices is often overlooked by many, and this can leave you to pick up the pieces after a critical treatment or procedure. This article outlines some of the basic elements to help you keep your invoices in order.
You may want to make use of a local hospital’s web site to put in your medical care record. This will allow you to keep your records in one location that will be easier to access. But if you have an insurance provider and cannot access your records online then it will not be as useful for you.
You should also set up a computer system to make sure you have all of your medical information in one place. While you can type this information into a file cabinet, you may find that a word processor is a better choice. It is a good idea to have the right software installed if you are paying out insurance providers or are at the mercy of the hospital’s payment system.
It is a good idea to have each patient’s names, their procedures and treatments listed on your invoices. In many cases these types of items do not fit in the invoice and you may want to take the trouble to print them out. If you are using a template then it may well already contain the patient’s name, procedure, and treatment information. If you do not then you will need to add them yourself.
The treatment costs of each patient should also be included on the invoice. The totals can be calculated with the costs of the procedures, medication, and other costs. This is not necessary for a home health care invoices but it will help you keep up to date with all of the details.
The dates of each medical treatment should also be included on the invoices. This is a very important step to ensure that the patient has received the treatment they should have received. Having dates on your invoices is important to be able to prove the patient did receive the treatment they should have received.
Depending on the patient needs there may be more than one type of invoice that you need to file. There may be a separate invoice for a co-payment and/or co-insurance for you as well. If you do not own the service and the patient did then you should check your policy or contract to see what information you are entitled to be paid out.
When all of the documents needed to keep your medical care record are in place then you should make sure you maintain a system to pay the bills. It is important to be aware of your responsibilities when it comes to keeping the proper accounts on hand. And this is one place where you will always have reminders, a reminder list if you like, to help you remember things you may have forgotten about.