One of the easiest ways to get your staff to comply with the IT Security program is by offering them a template to use for daily reports. Most IT Security reports are written in Microsoft Word and need to be duplicated, which can be very time consuming for those who regularly log on to the system. This will also make the reporting easy for the administrator since he/she has already created it.
However, if you do not have the IT Security template, you can still design it yourself using your computer. Since there are several free templates available online, you should be able to do this within a few minutes. All you need to do is to choose one that suits your purpose. You should ensure that the template has all the necessary details about the system in question.
One of the most common information that is found in these templates is the name of the owner of the system. The system administrator may choose a new name to differentiate it from other systems in the network. You can also include the current administrator of the system as well as any previous administrators in the system. If you are going to give the report to another organization, the information may also be required by the company. For this reason, they may choose to include this in the template.
When you are considering the information that should be included in the template, remember that the new system administrator will be added at the top, followed by the current administrator. Following this would be the types of equipment or devices that were used during the system’s first year.
You can provide an abbreviated description of the system as well as any important information, such as whether or not it was deployed to a specific place or whether the system is operational. It is also important to note the date that the system was deployed. The reason for the deployment is vital as well as the reason why the system has not been activated. If you are offering a report to a new system administrator, it is imperative that you include the new system administrator in the template so that it will be easy for him/her to read and follow. Since the new system administrator will be signing the template, you must include the signature of the new system administrator in the document. It is also advisable to include the new system administrator’s address as well as any other telephone numbers that the system administrator may require.
Although the IT Security report template can be easily obtained online, you should ensure that you print it out at home in order to properly sign it. While signing it, you should state the current system administrators’ signature, so that the original will appear in the future. Also, it is necessary to include a company logo at the bottom of the template so that you will be able to identify the document when it is copied to the computer.
After you have completed this step, you will know that you have successfully formatted the template. It is also advisable to save the template to disk to ensure that you will be able to retrieve it if the original file is lost.