Your accountant will probably have several estimate sheets available to you. You will need to determine which of these are your own and which should be marked as work product. You can use one estimate sheet or you can use several of them to help you with your financial analysis. Here are some useful tips for working with your estimate-sheet templates.
Number in Order. You should start with a number of elements that you want the spreadsheet to contain. This number should always be in order. Start with the highest number and work your way down to the lowest. When you have completed this process, you will have a list of elements you can use for your estimate sheet.
Sub-Headings. Use sub-headings to help you organize your estimate sheet. Each sub-heading should contain some useful information that can be used when working with the spreadsheet. For example, the heading “Budget and Savings Estimates” would include items such as projected savings, anticipated tax savings, and other items. Any time you do not need to see your entire estimate, use a sub-heading for this.
Organize by Items and Not by Details. You can also use categories and sub-categories to help you group your elements. Keep in mind that you can use the same categories on each estimate sheet. However, be sure that your categories are clearly labeled and don’t contain more than one item per category.
Label Columns. Label each column you need so you can easily access it later on. Some items, such as a spreadsheet, will only need one column. Other items may need more than one column to make things easier for you.
Fill-In Forms. Ifyou cannot figure out how to enter values for an element, then you can type the number in the appropriate column. If you need to enter a value, put a # sign between the number and the field. Make sure you use numbers and letters to enter dates. Also, fill in dates in the appropriate columns.
Copy then Paste. If you use a spreadsheet, you should create a copy so you can quickly find and edit elements. It is also good to be able to save the copy of the template so you can work with the copy whenever you want. For example, if you do not like the look of your estimate sheet and you need to change elements, you can do this easily and quickly. You can even go back and make changes if you like the template.
If you work with large amounts of data, you should keep a variety of sheet templates in your accounting software. This way, you can be sure you can work with the right elements without spending time looking for the elements that you need.